A well-crafted reminder for board meetings is a valuable tool that can increase participants’ preparation, and increase the productivity and efficiency of scheduled engagements. Reminders must be timely and clearly communicate important information about the meeting, such as the meeting’s title date, time, location or virtual platform and agenda. Furthermore, they should also include a call to board meeting reminder action encouraging attendees to confirm attendance or respond to any questions or concerns. A friendly tone and use of a professional reminder template can also increase participants’ accountability and decrease the likelihood of errors.
Begin your reminder email with a brief introduction that reminds attendees of the purpose of the meeting. This will make them feel appreciated and ensure that they don’t miss the event due to not realizing the importance. Be sure to keep your subject line short and descriptive, as truncation can reduce the amount of information you can communicate.
Sending reminders regularly before the meeting will ensure that participants do not forget or misplace anything. Start with a reminder a week ahead and then follow up on the day of your meeting. It is also possible to consider sending a final reminder on the morning of the meeting, especially for sessions that are critical. Furthermore, using an automated board meeting reminder template could make the process simpler and help ensure that everyone is aware of the upcoming meeting, regardless of their schedule.