Data room access control allows you to monitor entry and exit to your data center and quickly terminate permissions at any time in the event of doubts or suspicions. Advanced security functions such as two-factor authentication, dual intervention mode and supervisor mode let you ensure that only authorized users are able to access your data. You can also set permissions based on the role and contribution of each user to the project in order to protect against information leaks.
Take into consideration the user-friendly features and design of a virtual dataroom before choosing one. You should look for a VDR with a complete and simple interface that is easy to use by both the CFO or a beginner in accounting. A great UI can also enhance collaboration by making it easy to do file sharing, commenting and centralized communication.
Find a VDR with built-in tools for facilitating due diligence or M&A transactions. A data room that is online and has an area for Q&A, for instance, can assist you to complete the financing process by providing potential investors with a secure and convenient platform to look over documents. Additionally to that, a VDR with legal practice management can be beneficial in controlling the information shared between attorneys and clients.
If you use an online dataroom to share documents with other parties select one that has dynamic watermarks. They add personalised identifiers to each document and display the recipient’s IP address and email address on every document to deter sharing that is not authorized and increase traceability if there is a breach. In addition using a VDR with a secure spreadsheet viewer enforces security to prevent unauthorized editing and copying.