It is crucial to restrict access to sensitive documents and files If your business has private information about transactions or business accounts or handles sensitive employee and customer data. Even if your employees are reliable and trained on security of documents just one small error for severe consequences to follow. Here are four methods to restrict access to electronic documents to avoid a security breach.
Using two-factor or multi-factor authentication protocols to access the data is a good way to stop criminals from viewing protected files. The additional layer of protection keeps them from getting usernames and passwords stolen to view confidential information. It also helps comply with laws like GDPR and HIPAA.
A requirement for an eSignature is a popular option for companies that are keen to keep people without permission from accessing private files. This allows businesses to verify the https://vdr-soft.net/how-does-centralizing-approach-in-investor-data-rooms-work/ identity of the person before giving them access to private information. It also ensures maximum security because any changes to documents can be identified.
Custom permissions can be used to boost security by allowing managers to manage sensitive files being printed, copied and opened. You can also restrict the kinds of changes an individual file could undergo, for example, changing its text or design. A check trail can be added to these documents in order for administrators to monitor the activities and spot any illegal modifications made.
This can be accomplished by applying the “clean desk policy” which ensures that all documents and papers are safely locked away or password protected when an employee quits their desk. This can be accomplished by enforcing the “clean desk” policy, which guarantees all documents and papers are locked away or protected by passwords after an employee is away from their desk. All devices, like desktop computers, laptops or smartphones, are also cleaned of any information before they are powered off or disposed.