A VDR is a device that allows anyone to be productive and secure whether they are C-level executives involved in M&A transactions HR departments that are in charge of maintaining employee records, or internal employees that need to share files and data with contractors. This is especially applicable to companies whose whole existence and their success are dependent on the protection of their valuable intellectual property (IP) and sensitive data.
The best VDR and document management solution provides a powerful combination of https://www.virtual-data.net/ features that allow due diligence and deal-making process easy and efficient. These include indexing of documents, search capabilities based on metadata and text, as well as intuitive tools for creating and managing documents and folders. This includes automatic renumbering, endless scrolling and favorites. The features you should consider are an activity tracker, which has a versioning system and a robust document tracker.
A well-thought-out folder structure and consistent naming conventions, as well as access rights play vital roles in ensuring a smooth flow of work for a project or business deal. A reliable VDR lets you assign granular permissions based upon the roles and responsibilities assigned to files and folders. The VDR will also provide statistics on who read, printed and downloaded each document.
The most secure VDRs ensure that all sensitive information is protected both in storage and while it is being transferred. This is an absolute must for ensuring compliance with privacy laws and safeguarding against the possibility of unauthorized access.