Document sharing software allows multiple users to collaborate on the same document simultaneously. This helps avoid errors in communication and speed up turnaround time for projects.
Online document sharing can be done using any device with an internet connection. It also does away with the need to store hard copies, and decreases file size limits.
There are many methods of sharing files, like FTP and SFTP. Cloud storage solutions, such as Box, or P2P networks. But the best document-sharing tools have centralized management, security features, like encryption and protection for data-in transit and real-time synchronization.
Project managers should also be looking for features like history and version controls as well as collaboration detection to make it simple to keep track of changes and ensure that everyone is working on the latest https://www.sharingvirtual.net/what-is-docusign-transaction-rooms/ draft. The ability to add comments to and assign tasks makes it easy for teams to communicate about documents.
ClickUp is a tool for managing projects that includes built-in document sharing capabilities. Its permissions are granular, allowing users to decide who is allowed to view, edit or delete files and allows them to see who is editing in real time. File syncing is a way to keep the latest versions of files on all devices, and collaboration detection allows users to see when other users edit or view. The tool comes with a huge collection of spreadsheets, wikis and notes to aid teams in staying on track.